Records management

Records management and compliance in general is a set of processes designed to help your organisation create reliable and comprehensive records of the decisions it makes and the work it carries out for business and legal purposes.

Your organisation may need to:

• Tighten up its information governance so as to maintain corporate memory and improve information security so as to prevent the loss of data;
• Balance the need to increase the visibility of information through collaboration (e.g. MOSS) with the need to observe legal and regulatory requirements as well as protect individual privacy and confidentiality and protect intellectual property;
• Manage change, for example, from using cloud computing (e.g. Google Docs) and acquire the skills and competencies required for successful electronic records management;
• Manage increasing volumes of electronic records, huge volumes of legacy paper records, and dealing with duplication and migration as systems are updated.

TFPL helps clients with records management

TFPL can help with:

• Reviewing your current information management environment through audit and analysis to present recommendations policies and processes that enable good records management and information governance;
• Helping you introduce electronic records management systems by designing and building tools such as retention and disposal systems, fileplans, metadata schema and controlled vocabularies, naming conventions, version control standards;
• Defining roles, responsibilities, skills and competencies for records managers and records management as well as designing and delivering bespoke records management training and awareness programs;
• Supporting your change management and benefits realization programme;
• Auditing electronic "legacy" records and overseeing their migration;
• Developing and testing disaster recovery and business continuity plans for records.

If you have any enquiries, please contact TFPL Consultancy at consultancy@tfpl.com.