We have provided links to many of the forms you may need during your work with us, and answers to questions related to your contract.
We value all our temps and contractors as employees and appreciate your professionalism and continued support. If you cannot find the answer you need on our web site, don't hesitate to contact us in the Temps Department on +44 (0)20 7332 6000 or email our temps team at firstname.lastname@example.org.
TFPL guidelines for temps and contractors are available by selecting from the drop-down list below.
The contract for services exists between the candidate and the client. TFPL acts as an agent only.
From 1 October 1998, important Regulations came into force affecting most people working in the UK as well as companies and temporary work firms. For updated information, go to the Department of Business, Innovation and Skills website.
In order to successfully process payment for our temporary workers, we must receive your bank details. When you are placed in a job for the very first time, or your details change, please fill in the form on the side link and return to the TFPL Temps Team on email@example.com. Please note, bank details cannot be taken verbally over the telephone.
If you were working for another organisation or a recruitment agency or have been claiming unemployment benefit before you started with us, then we must have a P45 from you. This holds the information on how much you have earned and paid in taxes in the present tax year (April 2012 - March 2013).
We require Parts 2 & 3 (the green parts) of your P45. Please retain Part 1A (blue copy) for your records, we cannot use this.
If you do not have a P45 we can send you a P46 form. Please fully complete Section One and return it to the Temps Team in our London office.
You can complete a P38(S) form if you are a student in full-time education who will be working during holidays. This form will advise you fully of the tax implications and earnings.
810L (2012/2013) Week 1/Month 1 (Non-cumulative) â€“ This tax coding calculates a person's tax on a weekly/monthly basis and does not take into consideration any previous pay and tax details.This tax coding calculates any tax due by giving you your tax allowance on an on-going week-by-week or month-by-month basis. If you do pay too much tax, you will be refunded when we are notified of any change to your tax coding if applicable. However, please note that any underpayment of tax will be adjusted accordingly due to a tax coding change.
810L (2012/2013) (Cumulative) - Tax is calculated taking into account any previous pay and tax at the appropriate rates and including the appropriate tax free allowances. For example, on tax code 810L, cumulatively you can earn up to Â£8,105. Anything over and above this amount is taxed at the current rate of PAYE at 20%. Please remember that this is all calculated cumulatively, it does not mean that you are excluded from paying tax until you reach £8,105.
BR - Tax is calculated at the basic rate of 20% on your total gross pay. Everyone is put on this tax code until we receive confirmation of the correct code and pay details via a P45, P46, student form or the Inland Revenue directly. We are obliged to do this. There are no tax allowances.
0T - Coding used if neither a P38 (S), P45 or P46 is received. Tax code '0T' means your allowances have been used up or reduced to nil and your income is taxed at the relevant tax rates.
NT - No tax is payable. This can only be applied where we have received a current P38(S) form.
Our PAYE reference: 914 T3514
HM Revenue & Customs
Pay As You Earn
PO Box 1970
Tel: 0845 300 0627
You are liable to pay National Insurance (NI) contributions if you are aged 16 and over and under State Pension Age and if you earn more than £146.00 a week.
|Class 1 (not contracted out) payable on weekly earnings||Employee|
|£146.01 - £770.00||12%|
|£770.01 - £817.00||12%|
|£817.01 & over||2%|
|Men 65 and over and women 60 and over||Nil|
Everyone who is working must, by law, have an NI number and they must let us know what it is when we ask for it. It is essential that we show your full and correct NI number on all documents on which we record your National Insurance Contributions (NICS). This helps protect your entitlement to Social Security benefits.
If you don't have an NI number you must apply for one from the Contributions Agency. Please ask for a letter from us to confirm your employment and the details of our local office so you can make an appointment to see them.
Please submit your timesheet weekly to the TFPL Finance Department to enable swift payment on the 1st Friday or last Friday of each month as advised by the pay dates schedule. It is your responsibility to provide us with a timesheet authorised by your manager at your place of work. If your authorised timesheet reaches our offices later than 9am on the Tuesday prior to pay day, then you have missed the deadline and will not be paid until the following month.
You are entitled to 28 days holiday per annum pro rata and accrue 0.1076 hours for each hour worked e.g. if you work 35 hours, you will accrue 3.77 hours entitlement of holiday pay. Please email the TFPL Temp team firstname.lastname@example.org if you have any questions about your holiday entitlements.
To take holiday, please complete the TFPL Holiday Form and have it signed by your line manager. Note that we need twice the amount of holiday in notice. You can obtain a copy of this form by opening the Holiday Request Form side link on this web page. Alternatively, you can contact the TFPL Temps team at email@example.com.
If your contract is terminated, TFPL will pay you in full for any holidays due. Our holiday year runs from 1 October to 31 September.
The legislation came into force on 1 October 2011, giving agency workers the entitlement to the same basic employment and working conditions as if they had been recruited directly, if and when they complete a qualifying period of 12 weeks in the same job.
It is not retrospective and for those agency workers already on assignment, the 12 week qualifying period started on 1 October 2011.
Day 1 rights for all agency workers: Clients must ensure that agency workers can access facilities (such as canteen, childcare facilities, etc) and can access information on job vacancies from the first day of their assignment.
After 12 weeks in the same job: The equal treatment entitlements relate to pay and other basic working conditions (annual leave, rest breaks etc) and come into effect after an agency worker completes a 12 week qualifying period in the same job with the same client. After completing the qualifying period, pregnant agency workers will now be allowed to take paid time off for ante-natal appointments during an assignment.
The above rights and responsibilities are subject to the conditions and guidance set out by the Department of Business, Innovation and Skills.
Therefore, annual leave entitlements may change after the 12 week qualifying period if the client offers more than the statutory minimum to permanent employees. A new contract will be sent out including any equal treatment entitlements if the contract is extended beyond the qualifying period.
In the event that you are unable to attend for any reason, you must let us know so that we can inform your place of work. If you wish to contact the person you are working for that is fine, as long as you also inform us as this can affect your entitlement to sick pay, if applicable. The office is staffed weekdays from 8.30am until 6.00pm.
Statutory Sick Pay (SSP) may be payable if the following criteria is met:-
If you are unclear about any of the above please contact the TFPL Temp Payroll Dept on +44 (0)141 574 1938.
You are not required to tell us whether you are pregnant or not. However, you may be entitled to receive Statutory Maternity Pay (SMP) via TFPL, and late notification of your pregnancy could affect your right to Statutory Maternity Pay. To qualify for SMP you have to meet a number of conditions.
If you meet the above criteria (you can check the dates with us), SMP is payable for a period of 39 weeks (this is known as the Maternity Pay Period (MPP). SMP cannot start earlier than the 11th week before the due date of the baby nor later than the week immediately following childbirth.
There are two rates of SMP:
Please note, SMP payments do attract tax and National Insurance deductions. Payment will be made monthly and you will receive a payslip during MPP.
If you are unclear about any of the above please contact the TFPL Temps Payroll dept. on +44 (0)141 574 1938.
The following steps are open to you in connection with any grievance you may wish to express about your employment:
It is clearly desirable that you should express a grievance as fully as possible and you will be given every opportunity to explain the nature of your grievance.