Vacancy Details


A temporary Archivist opportunity with a highly regarded higher education client.

Sue Hill Recruitment
Date Posted 02/07/18
Reference: DR/25264

About the company

A London based, highly regarded, higher education client has a requirement for a Temporary Archivist to cover the period from August 2018 - July 2019 reporting to the Head of Archives within
Special Collections (Rare Books, Archives and Records section)

What you'll be doing

The post holder will be responsible for accessioning, appraising, processing, cataloguing and publicising the donated/deposited archive collections and manuscript archives (not manuscript books) held by the Library Services, primarily those held in Special Collections, and will contribute to the provision of a professional archives service to researchers and the public. The post holder will work in close collaboration and share many duties with the Archivist, who specialises in the collections held in the Institute of Education (IOE) archive.

Main responsibilities of the role
Collection Management
- Accessioning archive material, with specific responsibility for deposited/donated collections (both paper and digital)
- Cataloguing archive collections to recognised international standards (both paper and digital)
- Appraisal of collections for retention or disposal, and as part of the cataloguing process
- Assessing access to collections in-line with current data protection legislation, closing and restricting files as necessary
- Use of specialist software for all aspects of collection management
- To undertake the preservation of archive collections, both paper and digital
- Liaison with the Senior Conservator regarding conservation work for individual items
- To act as a source of expertise within Library Services on non-institutional collections
- Contribution to fundraising plans and applications for external funding

- To assist the Special Collections Education Co-ordinator with events for community and school groups
- Contribution to the annual Library Services exhibition
- Co-ordinating exhibition loans to external organisations and other departments
- Contribution to internal and external events, and internal teaching, to promote the all collections
- Supervision of volunteers and work-experience placements

- Management of temporary staff and fixed-term project staff as required
- Deputising for the Head of Archives as required

Contact with others
- To work collaboratively with staff at all levels
- To retain regular contact with researchers and students who are using the services and facilities of the Institute of Education Library and Archives
- Regular contact with members of the public and staff and students from other academic institutions

Why you’ll be hired

To be considered for this role you will require:
- A recognised qualification in Archives Management
- Experience of archival cataloguing using CALM or equivalent archive management system
- Experience of archival acquisition procedures and the processing of archives
- Good working knowledge of ISAD (G), and of authority terms, such as ISAAR (CPF) and thesauri, in particular LOC, UNESCO and UKAT
- Experience of creating archival data, following international standards
- Experience of applying guidelines specified by Freedom of Information and Data Protection Acts to sensitive material
- Understanding copyright issues as they relate to archives management
- Experience of content writing for the web and/or social media platforms
- Confident, flexible and able to work with minimal supervision

Why you should apply

This is a fascinating role giving an exceptional candidate the opportunity to work with talented professionals during this period
This role is paying a very competitive salary of £18.20 per hour
If you are interested in learning more: Please get in touch on 020 7378 5459 or on [email protected]

TFPL Suehill
Sue Hill Recruitment and TFPL Limited are part of the Progility Group