Assistant Records Manager

  • Location

    Aylesbury

  • Sector:

    Knowledge and information management

  • Job type:

    Permanent

  • Salary:

    £23k - 25k per year

  • Contact:

    Recruitment

  • Contact email:

    Daniel.rose@suehill.com

  • Contact phone:

    020 7378 5459

  • Salary high:

    25000

  • Salary low:

    23000

  • Job ref:

    DR - 25588

  • Published:

    5 months ago

  • Duration:

    Permanent

  • Expiry date:

    2019-02-21

  • Startdate:

    2019-01-28 00:00:00

Assistant Records Manager

£23,000 - £25,000

Buckinghamshire

Monday to Friday – 37.5 hours a week

ASAP Start

About the company

Our client is a charitable trust seeking to recruit an Assistant Records Manager who will support the Records Manager with the entire lifecycle of records and other types of information created by each entity within the charity.

Why you'll be hired

Our client is looking for an experienced person in this field, who can come in and hit the ground at a critical time and provide support, guidance and insight to the department and the wider environment.

Overall Responsibilities

  • Digital information management tasks
  • Assisting with the implementation and maintenance of SharePoint EDMS 
  • Assisting with the development of robust systems to manage and preserve digital information and records 
  • Providing excellent administrative support to users across the organisation
  • Assisting in training to deliver records management guidance and best practice
  • Support maintenance of the Contracts Register, work with all departments to ensure that information is being recorded in a timely and consistent manner
  • Records Management tasks, including: managing records transfers to and retrieval from the records management store and assisting with records management projects
  • Support implementation of retention and disposal schedules with the Records Manager
  • Support management routines, for example arranging the Records Management Steering Group meeting, organising and circulating the agenda and taking minutes. Ensuring follow up on action points is achieved in a timely manner
  • Build excellent working relationships with IT, Archives and Business Support
  • Support the work of the Records Manager in building positive relationships across the charity
  • Support the work of the Records Manager in delivering the strategic plan of records management

Skills, Qualifications and experience:

You should be flexible, proactive, have excellent organisational, communication and interpersonal skills and be able to demonstrate a sound problem-solving approach in your work with the following skills and experience:

  • A good degree or professional qualification
  • Familiarity with the museums or heritage sector
  • The intention to enrol on a post-graduate qualification in records management 
  • Experience of working in records management
  • Good communication skills
  • Knowledge of current professional standards
  • Customer service experience
  • Knowledge of SharePoint
  • Attention to detail and accuracy 
  • Ability to work independently and as part of a team
  • A driving licence due to work on multiple sites

This job includes manual handling and the use of step ladders.

Why you should apply

An excellent opportunity to add value and insight at a critical and busy time within the organisation

If you are interested in either of these opportunities, please call Ioanna Fytilopoulou with no obligation on 0207 378 5768 or to apply please send your CV to Ioanna.fytilopoulou@suehill.com