What you'll be doing
As the records manager you will be developing retention schedules from records surveys, organising off-site storage for manual records, devising a file plan for classifying, storing and managing digital images in an EDRMS for attaching to the membership database, in accordance with existing procedures and standards.
You will be working closely with key stakeholders to understand what and how records are created, how they are stored currently, arranging off-site storage for non-current manual records and ensuring the future accessibility of manual and electronic records. You will be providing advice, guidance and training to staff on all aspects of records management and supervising the work of two records clerks responsible for listing and sending manual records to off-site storage.
You will report to the Archives and Records Manager in the Library and Museum of Freemasonry and work closely with staff in the Registration and Secretariat administrative areas of the United Grand Lodge of England. You will liaise with the Archives and Records Manager and legal representatives on developing retention periods and General Data Protection Regulation (GDPR) requirements.You will prepare guidance and recommendations for records requiring digital preservation and work with the Archives Team of the Library and Museum on developing digital preservation policies and procedures.