Senior Information Assistant

  • Location


  • Sector:

    Knowledge and information management

  • Job type:


  • Salary:

    £24,151 per year + (Pro rata)

  • Contact:


  • Contact email:

  • Contact phone:

    020 7378 5459

  • Salary high:


  • Salary low:


  • Job ref:

    Dr - 25489

  • Published:

    11 months ago

  • Expiry date:


  • Startdate:

    2018-11-20 00:00:00

Senior Information Assistant (Metadata & Discovery)


Permanent role / Part Time hours

£24,151 (Pro Rata)

17.5 hours a week

January 2019 Start

About the company

We are recruiting for a Permanent Senior Information Assistant for our higher educational client, who is listed in the top 25 University’s in the UK. The role is for part time hours, 17.5 a week, where the client is flexible on how these are worked.

What you will be doing

The Senior Information Assistant will create metadata for a wide range of resources, including loading of external data and manual creation of bibliographic records. You will also carry out appropriate spot checking of metadata records for new acquisitions which are imported in to Alma as part of the shelf-ready process. In addition to this, you will carry out cataloguing of archival records, under the direction of the College Archivist.

Key Tasks

  • Carrying out original cataloguing of resources in the absence of any suitable external record, including monographs and serials as well as alternative formats such as DVDs, parent/child records and resources in foreign languages.
  • Take responsibility for quality control of the library catalogue including processing error reports and making corrections to the bibliographic data, checking authority data and processes. Work with colleagues to identify needs for remedial improvement of existing data and support the planning and delivery of data improvement projects.
  • Ensuring that records conform to recognised standards for descriptive metadata (e.g. RDA, AACR2, MARC21), controlled vocabularies (e.g. LCSH, Name Authorities), classification schemes (e.g. DDC), archives (e.g. ISAD (G) and ISAAR (CPF)) and interoperability (e.g. Z39.50). Support the planning for transition to new standards as required.
  • Working with the Metadata, Discovery and Analytics Co-ordinator and colleagues in Acquisitions and Content Delivery to ensure the quality of catalogue records for new acquisitions which are processed by the Acquisitions and Content Delivery team.  In particular providing training for Information Assistants on the standards required for Catalogue records.
  • Carry out routine tasks relating to optimisation of records to improve searchability in Primo.
  • Under the supervision of the College Archivist, carry out agreed cataloguing of archival collections, ensuring that appropriate guidelines are followed and standards for archival cataloguing, in particular ISAD (G) are met.
  • Assisting with the maintenance of appropriate documentation both in print and electronically.
  • Completion of activities relating to the submission of print to the Library. This will include cataloguing of the small number of new print theses, management of embargo periods for print theses, and management of deposit and retrieval of print theses.
  • Participation in specific cataloguing and metadata creation projects, under the supervision of the Metadata, Discovery and Analytics Co-ordinator.
  • Participation in project and development activities as part of a team of staff seeking to meet the Library’s strategic aims and goals.

Why you’ll be hired

To be considered for this role you will require:

  • Educated to A Level or equivalent or Information Service Qualification in Librarianship
  • Relevant work experience in a Library environment
  • Experience of using a range of systems and technologies for supporting discovery and metadata management, including library management systems and resource discovery systems
  • Experience of cataloguing, or describing print and electronic resources, in a library or archive context, using an automated system.
  • Knowledge of a range of metadata standards and schemas (eg RDA, AACR2, MARC21, LCSH, LCC, Dewey)
  • Ability to plan and problem solve, investigating the causes of complex problems and selecting a course of action from available options.
  • Ability to collect and analyse basic management information and data in support of library planning.
  • High degree of confidence with standard IT applications and web-based systems.
  • Good verbal and written communication skills.
  • Ability to maintain good working relationships with colleagues and external partners and work collaboratively to achieve joint goals.
  • Display a versatile, adaptable and enthusiastic attitude and use initiative in a busy, changing environment, ensuring activities are completed within required timescales, reprioritising as required. 
  • Ability to work collaboratively as part of an informal cross-disciplinary team to achieve joint goals.
  • Possess strong administrative skills with a good attention to detail
  • Membership of a relevant professional body beneficial
  • Occasional late evening and weekend working

Why you should apply

This is a great opportunity for an experienced candidate to put their skills and knowledge to use

If you are interested in learning more information about the role.  

Please get in touch on 020 7378 5459 or