Temporary Open Access Assistant

  • Location


  • Sector:

    Knowledge and information management

  • Job type:


  • Salary:

    £14.11 - 14.11 per hour

  • Contact:


  • Contact email:


  • Contact phone:

    020 7378 5459

  • Salary high:


  • Salary low:


  • Job ref:

    DR - 25505

  • Published:

    11 months ago

  • Expiry date:


  • Startdate:

    2018-11-28 00:00:00

Open Access Assistant

South West London

£14.11 per hour

Temporary position until end of Feb 2019

Monday to Friday 9am-5pm

About the company

We are recruiting for a full-time, temporary Open Access Assistant to work at one of the leading, higher educational, academical institutions in London. This role will be working 35 hours per week starting immediately until the end of February 2019

What you’ll be doing

Purpose of the Post

The post holder will be responsible for supporting the work of the Open Access Manager (OAM) and team by promoting and delivering open access (OA) services for academic and research staff, particularly to support the requirements of REF 2021.

Working closely with the Open Access Manager and other team members, the Open Access Assistant will help in the processing of publications in preparation for Open Access requirements of the Research Excellence Framework REF2021; specifically, metadata-only record management of publications via a number of IT systems.

Key Responsibilities

Metadata cleaning

•     Editing publications within Symplectic Elements using Excel spreadsheets downloaded from the clients Oracle database ICA Dashboard to record changes.

•     Looking up research publications via the web and completing missing records in Symplectic such as Date of Acceptance in a journal, correcting date of publication, applying exceptions to publications for REF2021.

•     De-duplicating publications by merging them in Symplectic and removing them from the institutional repository DSpace software where necessary.

•     Metadata updating of publications using Excel, DSpace and Symplectic Elements.

Who you will be

  • Education to A level, or equivalent qualifications or knowledge
  • Experience in an appropriate academic environment, some of which should ideally have been gained in the higher education sector
  • Experience of working with an institutional repository including metadata creation and management
  • Demonstrable knowledge of open access and the academic publishing process and workflows
  • Demonstrable knowledge and understanding of the REF 2021 policy
  • Excellent administrative and organisational skills
  • Excellent oral and written communication, presentation and interpersonal skills
  • Excellent IT skills, with proven competence of using Excel
  • Ability to prioritise and schedule workloads in the face of conflicting demands    
  • Good team player, flexible and co-operative, coupled with high level of personal responsibility and initiative
  • Care and attention to detail and a methodical approach to work

Why you should apply

Fantastic opportunity to work at one of the leading, higher educational, academical institutions in London

If you are interested in learning more: Please get in touch on 020 7378 5459 or on daniel.rose@suehill.com